Vendor sites will be assigned by HKDBF local organizing committee.
You are renting a 10’x10′ space only unless you have paid for an additional spot or will be using a food truck/trailer. Tents are not provided. All equipment and supplies must fit within rented space. Tents are permitted but must be anchored with water jugs or weights only. Ground stakes are not permitted
VENDOR LOCATION AND SET-UP
The Vendor Village will be located outside the fenced plaza. If you will be bringing a food truck/trailer, we will accommodate you as close as we can to the tent vendors. Tent and food truck vendors will be allowed access Friday, September 5th from 12-5 p.m. for set-up. The majority of your setup must be done on Friday due to the level of cars dropping off on the plaza side. If you still have items to unload Saturday morning, you will be given access between 5:00 a.m. – 6:30 a.m.; all unloading must be completed by 6:30 a.m. There will be overnight security September 5th.
VENDOR PARKING
Vendors will receive two (2) parking passes only; these will be mailed to the address you provided on your vendor application. If you would like these to be mailed to a different address, please let us know. We will not be giving out additional passes. All vehicles used to bring in your items must be parked in the parking area after you have offloaded your equipment, etc. Vending is not allowed from trailers in the parking area.
FOOD VENDORS
All cooking fluids must be contained and removed from the venue by the vendor. Any vendor using cooking fluids are required to have a mat or some protective device underneath to prevent spillage. If you will be using cooking oil or charcoal during the event, you will need to have a protective mat under your cooking area. Those vendors who cause any environmental or cosmetic damage to the venue will be subject to a minimum $250.00 Fee. Area must be thoroughly cleaned before leaving premises. All vendors are required to keep their area clean and have trash bagged up for disposal.
NO used charcoal or other hot items may be left in the trash or disposed of on site. NO Glass Bottles allowed. All food vendor booths using vegetable oils for frying must have a Class K Fire Extinguisher. Others must have an ABC type extinguisher. NOTE: Class K extinguishers are much more expensive than normal ABC for those that don’t use high temp veg oils.
NO ALCOHOL SALES PERMITTED
This is a City of Gainesville ordinance. We will have alcohol vendors on-site, inside the gates.
HKDBF will be selling Coke Products inside the gate. The Festival reserves the right to cancel the vendor’s contract and require vendor to leave the Festival at any time the vendor is in violation of rules and regulations. Neither Atlanta Dragon Boat Festival Inc. nor its agents or representatives will be responsible for any injury or damage or loss that may occur to the vendor, the vendor’s agents or representatives, or the vendor’s property from any cause whatsoever. Vendor should obtain, at their own expense, insurance against any loss, damage or injury they require. Neither Atlanta Dragon Boat Festival, Inc. nor Lanier Canoe Kayak Club provides guarantees as to number of participants or the volume of business any vendor will experience at the Festival.
VENDOR FEES ARE NON-REFUNDABLE
After you have been selected as a vendor, you will be emailed an invoice from QuickBooks. If you need more than one space, please select this on the form. If you have not paid for your space by August 1st, your space will no longer be available.
DISCLAIMER
This is a rain or shine event. The Atlanta Dragon Boat Festival committee reserves the right to accept or reject any vendor application. Each vendor is responsible for paying any taxes, sales taxes, fees or other charges that may become due to any governmental authority in connection with the Vendor’s activity at the Festival.